State farm CC: walk in cooler / deep freezer

The Virginia Department of Corrections (VADOC) is conducting a procurement for the State Farm Correctional Center, seeking a Small Business/Small Disadvantaged Business (SBSD) certified vendor to purchase, deliver, and install specific refrigeration equipment. The procurement involves acquiring and installing one condenser unit and one evaporator coil for a walk-in cooler, as well as replacing one deep freezer condenser and two deep freezer evaporators. The solicitation requires the vendor to provide all necessary miscellaneous materials to complete the installations, with bid pricing to include freight charges for delivery. A mandatory pre-bid conference is scheduled for August 23, 2024, with bid submissions due by August 30, 2024, at 12:00 pm. The contract will be awarded to the lowest responsive and responsible bidder, with a focus on meeting set-aside requirements for certified businesses. Evaluation criteria will likely include pricing, technical capability, compliance with specification requirements, and the vendor's ability to meet all administrative and security prerequisites.

The procurement is specifically reserved for DSBSD-certified micro or small businesses, with preference given to such vendors if their bid is deemed fair and reasonable. The successful contractor will be required to provide comprehensive insurance coverage and comply with the Commonwealth of Virginia's anti-discrimination and drug-free workplace policies. While no specific budget range is explicitly stated, the scope involves replacing critical refrigeration infrastructure at a correctional facility, suggesting a focused and potentially moderate-value contract. The jurisdiction for this procurement is Fluvanna County, and the contract is tied to the State Farm Correctional Center's operational needs. Vendors must demonstrate technical proficiency in commercial refrigeration equipment installation, understanding of correctional facility requirements, and the ability to meet strict administrative and security protocols specific to the Department of Corrections.