STARS MTP tinted window envelopes #10 2 sided

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, is soliciting quotations on behalf of Maine Revenue Services for the establishment of a Master Agreement to supply approximately 500,000 #10 tinted window envelopes through an Request for Quotations (RFQ). The envelopes must meet specific construction requirements including a 9 1/2" x 4 1/8" finished size, diagonal seams, tinted poly window, and 24 lb. white wove recycled stock, with two-color printing featuring Maine Tax Portal branding using State-provided artwork (647 blue on Side 1; 647 blue and 363 green on Side 2). Quotations must be submitted through the State's Advantage Vendor Self Service system no later than 4:00 p.m. Eastern Standard Time on April 15, 2026, with all pricing quoted on a per-carton basis (2,500 envelopes per carton) under Free on Board Destination shipping terms, meaning all shipping and storage charges are included in the quoted price. The initial performance period runs from May 1, 2026, through April 30, 2027, with four optional one-year renewal periods extending through April 30, 2031, with an anticipated initial delivery date of May 27, 2026. The vendor must store approximately one year's supply initially and deliver the remaining 400,000 envelopes in shipments of approximately 100,000 units as needed. The quoted price must be guaranteed for a minimum of one year from the contract start date, and the State will award the contract to the responsive and responsible bidder offering the lowest total evaluated cost, calculated using the bidder's quoted price per carton multiplied by an estimated quantity of 200 cartons.

The RFQ does not specify any set-aside designations or restrictions limiting responses to particular types of organizations or disadvantaged enterprises. No incumbent vendors or current contractors are identified in the solicitation materials. Bidders must submit the Bid Cover Page, Responsible Bidder Form, and Master Agreement Vendor Contact and Signor Information through the VSS system, and the State requests that quotations exclude federal, state, and local taxes as the State is tax-exempt. There is no guaranteed purchase volume associated with this opportunity, as all purchases will depend on bid results and departmental budget, meaning the actual award value cannot be precisely determined in advance. However, based on the estimated evaluation quantity of 200 cartons (500,000 envelopes), bidders can project their potential contract value by multiplying their per-carton price by this baseline estimate, though actual purchases may vary significantly based on departmental needs throughout the contract term.