Standard & ADA Picnic Tables & Frames & Pedestal Grills

The Michigan Department of Natural Resources issued Request for Proposal No. 220000000037 on October 8, 2021, seeking to procure standard and ADA-compliant picnic tables, table frames (jacks), and pedestal charcoal grills for deployment across Michigan's 77 state parks, 23 recreation areas, and associated facilities serving approximately 22 million visitors annually. The procurement encompasses seven line items: Design #1 standard 6-foot picnic tables in complete and frame-only configurations with quantities of 300 and 600 units respectively; Design #2 ADA-compliant 8-foot picnic tables in complete and frame-only configurations with quantities of 250 and 200 units respectively; 200 pedestal charcoal grills; and unfinished versions of both picnic table designs in quantities of 75 units each, with all items including delivery to both Upper and Lower Peninsula locations. Bidders must be either the manufacturer or an authorized dealer/distributor of the proposed products and must maintain commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 general aggregate, automobile liability of $1,000,000 per accident, and workers' compensation coverage. The RFP included shop drawings for reference purposes as Schedule C1 and Schedule C2, though bidders are explicitly permitted to propose alternative designs deviating from the provided specifications. Pricing must be submitted using the tiered structure in Schedule B2, with tiers for orders of 1-5, 6-10, 11-15, 16-20, and 20+ units, and all pricing must include delivery costs with F.O.B. destination terms and remain firm for 365 days from the contract effective date. The bidder question deadline was October 15, 2021, with proposals due by 3:00 p.m. EST on October 22, 2021; the anticipated contract beginning date is December 1, 2021, extending through November 30, 2026, with up to five one-year renewal options at the State's sole discretion.

Qualified disabled veteran-owned businesses (QDV) and service-disabled veteran-owned businesses (SDVOB) may receive preference consideration under MCL 18.1261(8). The State reserves the right to evaluate fair market value independently and is not obligated to accept the lowest-priced proposal, with authority to utilize all bidder information for fair market value determination. Liquidated damages provisions of $500 plus $100 per day apply for late or improper completion. The solicitation documents do not identify any incumbent vendors or current contractors, nor do they specify an overall budget range or maximum award value; however, the five-year contract term with tiered pricing across the seven line items indicates a substantial procurement value dependent on bidder pricing and anticipated order volumes. All proposals will become public record upon receipt and may be posted on the State's website following award notification. The evaluation criteria emphasize price competitiveness, product compliance with specifications, contractor qualifications and insurance requirements, and delivery capability to Michigan's geographically dispersed park system locations.