Stage Labor and Production Equipment Services

The City of Daytona Beach is soliciting proposals for comprehensive stage labor and production equipment services through RFP #2442RFP, targeting multiple municipal venues including the Peabody Auditorium, Oceanfront Bandshell, Daisy Stocking Park Bandshell, and Municipal Stadium. The procurement seeks qualified firms to provide technical production support for diverse live events such as Broadway shows, musical performances, comedy shows, dance performances, magic shows, and competitions. Required services encompass a wide range of technical roles, including crew leads, electricians, riggers, wardrobe specialists, spotlight operators, stagehands, video technicians, loaders, sound and lighting technicians, and fork lift operators. Proposers must submit detailed pricing proposals with hourly rates for regular, overtime, holiday, and minimum 5-hour call periods across various job classifications. Key evaluation criteria will include qualifications, technical approach, experience, and cost, with the city reserving the right to negotiate with top-ranked proposers. Critical dates include a pre-proposal meeting on May 16, 2024, at 1:00 pm via Microsoft Teams, with questions due by May 29, 2024, and final proposal submissions required by June 5, 2024, at 2:00 pm.

The City of Daytona Beach has established a 10% Minority and Women-Owned Business Enterprise (MBE/WBE) participation goal for this contract, requiring proposers to document good faith efforts toward achieving this target. Proposers must provide comprehensive insurance coverage and comply with various federal and state regulations, including drug-free workplace requirements and public entity crime statutes. Additional submission requirements include certifications regarding conflicts of interest, scrutinized companies, and non-collusion. While specific contract value or budget range is not explicitly stated, the comprehensive nature of the services and multi-venue scope suggests a significant procurement opportunity. Potential respondents must demonstrate technical expertise, financial stability, and the ability to provide staffing across multiple specialized technical production roles. The procurement appears open to qualified firms with proven experience in live event technical production, with a particular emphasis on diverse vendor participation and comprehensive service capabilities.