Stage, Audio, Video, and Lighting (AVL) Production Services

The City of Jacksonville, Florida, through its Procurement Division, is soliciting bids under ITB 18351-27 for stage, audio, video, and lighting (AVL) production services for the Office of Sports and Entertainment's Fourth of July and Holiday Riverfest/Light Boat Parade events, with bids due November 9, 2026 at 4:00 p.m. Eastern. Suppliers must demonstrate legal authorization to conduct business in Duval County and provide proof of applicable local business licenses. The City encourages participation by Jacksonville Small and Emerging Businesses (JSEBs) through an encouragement plan.

The solicitation is a single line item for comprehensive AVL production services, with delivery to 214 North Hogan Street, 4th Floor, Jacksonville, Florida 32202. Qualifying suppliers must document similar project experience within the past 24 months, including sporting events, holiday celebrations, fireworks, cultural festivals, or music festivals. Submissions require an overview of in-house capabilities, a one-page qualifications summary, staff accomplishments, and three reference letters from similar projects. Required insurance includes general liability of $2 million, automobile liability of $1 million, professional liability of $1 million, workers' compensation at Florida statutory limits, and additional coverages such as cyber liability. All suppliers must comply with E-Verify and register with the 1Cloud e-procurement system. Bidders must submit pricing on the provided price sheet without altering item descriptions or quantities.

Award goes to the lowest responsive, responsible bidder on an all-or-none basis, based on price alone. The initial term is one year with four optional one-year renewals, subject to approval by both the supplier and the City. Subcontractor and JSEB supplier payments are due within seven business days of the City's receipt of payment.