Stadium Video Display-Scoreboard

The Habersham County Board of Education is soliciting sealed bids through a formal Request for Proposal (RFP) process for a turnkey Stadium Video Display-Scoreboard replacement project at Habersham Ninth Grade Academy's Raider Stadium in Mt. Airy, Georgia. The procurement encompasses the complete removal and disposal of the existing video display and scoreboard system with structural support; installation of a new LED video display scoreboard relocated to the opposite end of the field; all structural support systems; site preparation; electrical work in collaboration with district personnel; grounding systems including ground rods, ground wire, and related connections; required permits; and comprehensive onsite training for district employees on system operation. Vendors must submit three copies of sealed bids by July 21, 2025, at 10:00 a.m. EST to the Habersham County Board of Education Central Office Annex, with public bid opening and reading to follow immediately. A mandatory site visit is scheduled for June 23, 2025, at 9:30 a.m. EST, and the deadline for written questions is July 2, 2025, by 12:00 p.m. EST, with responses posted by July 9, 2025. Contract award is anticipated for July 28, 2025. Evaluation criteria are weighted as follows: cost of proposed solution and installation (35 points), prior experience and references (20 points), technical merit and product availability (30 points), qualifications and proximity (10 points), and quality and completeness of proposal (5 points). Vendors must provide an itemized equipment list, detailed implementation plans, vendor qualifications and certifications, a minimum of three references from similar installations, and comprehensive warranty and maintenance information, with all equipment, installation, shipping, delivery, taxes, and fees included in the proposal.

The RFP documentation does not indicate specific set-aside designations or restrictions limiting the types of organizations that may respond to this procurement. The Habersham County Board of Education awarded the Stadium Video Display-Scoreboard project to Formetco in the amount of $465,000.56 at its July 28, 2025, regular meeting, establishing the contract value for this project. Prior to commencing work, the winning bidder must obtain Worker's Compensation insurance at statutory limits, General Liability insurance with bodily injury limits of $500,000/$1,000,000 and property damage limits of $500,000, and provide certificates of insurance. The district reserves the right to reject any or all bids, is not bound to accept the lowest bid, and may cancel the project in whole or in part even after contract award. Vendors bear all costs associated with bid preparation and potential project cancellation.