SRA 26-112, Canon Scanners

The Maryland State Retirement Agency (SRA) is conducting a procurement under solicitation number BPM052540 (SRA 26-112) for new high-capacity Canon scanners to replace unsupported existing equipment in their Office Services division. The procurement specifically seeks 5 Canon DR-G2140 Duplex Color Scanners with advanced specifications, including 140ppm/280ipm scanning speed, a 12 in x 17 in scanning area, 600 dpi resolution, and a 500-page automatic document feeder. Each scanner has a 50,000 daily duty cycle and will be accompanied by a 90-day warranty. The procurement also includes 5 Canon DR-G2140 eCarePAK Extended Service Plans with two-year on-site service, one annual preventative maintenance visit, 5 DR-G21X0 Imprinters, professional installation services, and complimentary staple removers. Proposals are due on September 15, 2025, at 11:00 am, and must be submitted electronically through the State's eMaryland Marketplace Advantage (eMMA) e-Procurement system. Bidders must be master contractors authorized under the Hardware and Associated Equipment and Services 2012 contract, with proposals requiring new and unused equipment, no restocking fees, estimated ship dates, and 90-day pricing validity.

This procurement is designated as a Small Business Reserve (SBR) procurement, which means the award will be strictly limited to certified small business vendors meeting specific statutory requirements. The contract is a fixed-price type with no specified Minority Business Enterprise (MBE) goal. Potential bidders must submit their proposals with manufacturer's suggested retail price (MSRP) screenshots and meet all specified technical requirements. The performance location for this procurement is 120 E. Baltimore Street, 13th Floor, Baltimore, MD 21202, which is within Baltimore City's jurisdiction. While specific budget ranges are not explicitly detailed in the provided documentation, the comprehensive nature of the procurement—including scanners, extended service plans, and installation services—suggests a significant investment in modernizing the agency's document scanning infrastructure. The uniform quantity of 5 units across all line items indicates a standardized approach to technology procurement and deployment.