Sprinkler Installation

The City of Madison Engineering Department has issued Request for Bids (RFB #13056-0-2024-BG) for sprinkler installation services at a 50,101 square-foot garage facility classified as Ordinary Hazard Group 2. The project requires a hydraulically designed sprinkler system that involves adding sprinklers under new ductwork and equipment, tying into an existing dry-sprinkler system, and meeting all applicable codes and standards. The successful contractor will be responsible for detailed design, permit acquisition, inspections, and coordination with the City Construction Manager. Bidders must submit all-inclusive, not-to-exceed, fixed-fee pricing on Form D, which must remain firm throughout the contract period. Key dates include May 24, 2024, for bid questions, May 29, 2024, for answers to be posted, and the final bid submission deadline of June 3, 2024, at 2:00 PM CDT. Potential bidders may arrange site visits by contacting Kay Schindel at the City of Madison Engineering Department. The evaluation will include consideration of local vendor preference, which provides a 1 percent scoring advantage for suppliers registered with the City of Madison.

The solicitation includes specific requirements for contractors, particularly those employing 15 or more employees with annual business over $50,000, who must file an Affirmative Action Plan within 30 days of contract execution. Insurance requirements are comprehensive, mandating Commercial General Liability ($1,000,000 per occurrence), Business Automobile Liability ($1,000,000 combined single limit), Workers' Compensation per Wisconsin statute, and Professional Liability ($1,000,000). The City is exempt from federal excise taxes and Wisconsin state sales tax. Based on the bid summary document, two vendors submitted bids for this project, with Southport Engineered Systems LLC being awarded the contract at $14,000.00, benefiting from local vendor preference, compared to the competing bid from HJ Pertzborn Plumbing and Fire Protection at $16,269.00. The HVAC work for this project will be handled under a separate contract, with ductwork anticipated to be installed between July and October 2024, though this timeline may be subject to change. Bids must be submitted electronically to bids@cityofmadison.com and include completed Forms A through E, references, vendor profile information, and cost proposals, with the City reserving the right to reject any or all bids.