Park Concession Services at Kiwanis Park

Paradise Valley Unified School District is issuing a Request for Proposal (RFP) for sports officiating services covering multiple athletic programs for the 2026-2027 school year and beyond. The procurement seeks qualified contractors to provide trained, experienced, and competent officials tested on Arizona Interscholastic Association (AIA) rules across three primary program areas: Festivals (five one-day events featuring softball, basketball, volleyball, flag football, and wrestling requiring 28-63 officials per event), All Stars (district-wide competition for 7th and 8th grade teams across multiple sports spanning seven game days over three weeks), and high school freshman baseball and softball games at four designated schools (approximately 35 total games from late February through late April). Required deliverables include coordinators and officials for each program, with specific requirements of two umpires per home game for freshman baseball and proper uniforms with officials available 15 minutes prior to game start. Contractors must demonstrate expertise in sports officiating, maintain comprehensive general liability insurance with minimum $1,000,000 per occurrence and $2,000,000 aggregate coverage, provide worker's compensation insurance, obtain fingerprint clearance cards for all officials, and comply with Arizona employment eligibility verification requirements. Proposals are due electronically through Bonfire on June 11, 2026, at 2:30 PM, with a pre-proposal conference scheduled for June 8, 2026. Evaluation criteria prioritize overall cost, method of approach and program capability, contractor experience and expertise, and proposal responsiveness to solicitation requirements. The contract term commences August 1, 2026, for one year with District options to extend for up to 48 additional months in 12-month increments by mutual written agreement.

The RFP does not specify any set-aside designations or restrictions on organizational types eligible to respond. No incumbent vendors or current contractors are identified in the procurement documentation. Pricing must be submitted on enclosed price sheets with separate hourly rates for umpires, referees, and coordinators by sport and program type, with prices required to remain firm throughout the initial contract term; documented price increase requests will be reviewed only upon renewal consideration. The District reserves the right to modify quantities and add or delete games and leagues as necessary, with mutual agreement on fees for additional services. The District shall not be held responsible for accidents or injuries to officials and will provide one hour advance notice of cancellations when possible; failure to provide such notice results in payment of one game's fee as a cancellation penalty. No specific award value or budget range is provided in the available documentation.