Sports championship rings for youth & adult - parks & REC

The Floyd County Board of Commissioners Purchasing Department is seeking competitive proposals through an Invitation to Quote (Bid 25-037) for the procurement of custom sports championship rings for youth and adult recreation leagues. The solicitation encompasses design, production, and delivery of championship and finalist rings across multiple sports disciplines including baseball, softball, T-ball, football, cheerleading, flag football, volleyball, basketball, adult softball, and Challenger Sports. Based on 2025 purchasing data, vendors should anticipate an annual volume of approximately 2,790 rings, with the highest demand in basketball (670 rings) and baseball/softball (1,340 rings). Key requirements include submission of pricing for champion rings, finalist rings, and seasonal tournament variants; a comprehensive catalog of available ring styles, color options, and design themes; detailed delivery and logistics plans; and sample rings if available for submission. The department prioritizes budget-friendly zinc alloy products without sacrificing quality or design diversity, and requires delivery within one week of order placement with two-day shipping preferred. Sealed bids must be submitted electronically through the Bonfire platform at https://floydcountyga.bonfirehub.com by 11:30 a.m. on January 8, 2026, with questions due by 5:00 p.m. on January 6, 2026. The contract term runs from January 1, 2026, through December 31, 2026, with provisions for up to three additional one-year renewal options; either party may terminate with 30 days' notice. Award will be made to the responsible bidder whose conforming bid is most advantageous to the County, considering price and other evaluation factors.

No specific set-aside designations or restrictions targeting disadvantaged enterprises have been indicated in this solicitation. No incumbent vendors or current contractors are referenced in the procurement documents. The vendor is responsible for all risk of loss and must ensure secure packaging and safe shipping, with payment made within 30 days of receipt of approved invoices; Floyd County is exempt from federal excise tax and Georgia sales and use tax. Price increases during the contract term should not exceed 3 percent annually in accordance with Consumer Price Index standards, with notice required at least 45 days before the end of each annual term. No bonds are required, and site inspections are not applicable to this procurement. The successful bidder must execute the contract within ten calendar days of the Notice of Award and comply with all applicable federal, state, and local regulations, including non-discrimination requirements and drug-free workplace provisions. Specific budget ranges or award values are not disclosed in the available solicitation documents.