Sports and fitness equipment for UW-madison recreational sports (UW-MAD)[20-5581]

The University of Wisconsin-Madison is seeking bids for sports and fitness equipment through a Request for Bid (RFB) numbered 20-5581 for its Recreational Sports department. The procurement covers 43 line items including various sporting goods such as badminton rackets, basketballs, futsal goals, volleyballs, mesh bags, LED scoreboards, and portable ball lockers. The contract will run from September 1, 2019, through August 31, 2022, with potential automatic renewal for four additional one-year terms. Bidders must be authorized manufacturers, distributors, or dealers with three years of experience providing sporting and fitness items, and must submit three client references from comparable institutions. Key evaluation criteria include lowest net line item prices and/or lowest net lot totals, with the University reserving the right to request oral presentations, product demonstrations, and vendor site visits. Critical deadlines include written questions due by July 25, 2019, and bid submissions due by August 1, 2019, at 2:00 p.m. CDT, with initial equipment delivery requested for November/December 2019.

The procurement includes specific provisions for Wisconsin-certified diverse businesses, with Minority Business Enterprises (MBE), Disabled Veteran-Owned Businesses (DVB), and Woman-Owned Business Enterprises (WBE) potentially receiving preference if their qualified bids are no more than 5 percent higher than the lowest bid. The contract allows for potential extension to other University of Wisconsin System campuses, State of Wisconsin agencies, and Wisconsin municipalities. Pricing must be quoted in U.S. dollars with firm net prices for the first contract year, and any price increases are subject to University approval with 60 calendar days' advance notice. Non-listed related items must be offered at a single, consistent percentage discount throughout the contract term. While no specific budget range was detailed, the extensive list of equipment suggests a substantial procurement value. Vendors must provide pricing that reflects both governmental and educational discounts, with all prices quoted as FOB Destination, meaning delivery charges and loss risk are borne by the contractor.