The Kentucky Department of Parks is soliciting monetary sponsorships for the Campground Halloween Weekend event at John James Audubon State Park, with responses due September 18, 2026 at 2:00 p.m. EDT. This is a Request for Proposal seeking one or more sponsors to provide donations to support the event scheduled for October 15–18, 2026.

The primary requested item is the purchase of 25 dozen donuts (13 dozen glazed and 12 dozen chocolate iced/glazed) at $449.75. Sponsors may provide additional monetary donations; the Department reserves the right to allocate the full sponsorship amount to other event expenses as needed. Sponsors will receive recognition via company name on a small banner and may provide promotional banners or signage.

Evaluation uses a 100-point scale: responsiveness to the solicitation (20 points), sponsor background and information (20 points), and the monetary donation amount offered (60 points). Responses must include a signed solicitation cover page, title page with contact information, sponsor background information, a notarized affidavit for bidders/offerors/contractors, and the sponsorship response. Bidders must comply with Kentucky Revised Statutes addressing taxation, wages, occupational safety, unemployment compensation, workers' compensation, boycott provisions, and lobbying prohibitions.

Responses should be directed to the Kentucky Department of Parks-Purchasing Division, 500 Mero Street, 5th Floor, Frankfort, Kentucky 40601. Direct inquiries to Allison Warman at (502) 892-3367 or allison.warman@ky.gov.

Sponsorship - Campground Halloween Weekend

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