SPMC Studio Lighting Upgrade

The City of Sun Prairie, Wisconsin is conducting a Request for Bids (RFB 18-MC32) for a comprehensive studio lighting upgrade at the Sun Prairie Media Center located at 1350 Linnerud Road. The procurement seeks a contractor to replace existing lighting systems in two television studios, with a focus on energy efficiency and improved performance for the center's after-school program. Specific deliverables include installing 19 Litepanels Astra 6X units, 6 softboxes, 3 Colorsource Par fixtures, linear LED crossfade units, DMX control consoles, and associated cabling infrastructure. The project requires complete removal of existing fixtures, installation of new equipment, configuration of control systems, comprehensive testing, and providing operational instructions to users. Bidders must demonstrate qualifications including a permanent business location, adequate equipment, suitable financial status, technical experience, and satisfactory performance records. Written bids were due by 2:00 p.m. on October 31, 2018, with a project completion deadline of March 1, 2019. Contractors must commence work within 14 days of the Notice to Proceed, with liquidated damages of $500 per day assessed for delays beyond the specified completion date.

The procurement does not specify explicit set-aside designations or restrictions on responding organizations. Bidders must submit a 10% bid security in the form of a certified check or bid bond, and the successful contractor will be required to execute an agreement and provide Performance and Payment Bonds equal to 100% of the bid amount within 10 days of the Notice of Award. The contractor must comply with Federal and State OSHA requirements and Wisconsin Prevailing Wage Laws. Insurance requirements include maintaining worker's compensation insurance, commercial general liability coverage of at least $1,000,000 per occurrence, automobile liability insurance of $1,000,000, and $5,000,000 in umbrella liability coverage. While a specific contract value is not explicitly stated in the documents, the comprehensive equipment list and installation requirements suggest a significant project investment. The City reserves the right to reject any or all bids and will hold bids for up to 60 days from opening before making an award. Payment terms are standard, with invoices to be paid within 30 days of delivery, installation, and acceptance of work as specified.