SPI Headland HVAC Annual Agreement

The Alabama Department of Agriculture and Industries is requesting an annual agreement to provide HVAC maintenance and repairs for its Shipping Point facility at 201 Broad Street, Headland, Alabama, with responses due September 22, 2026. Suppliers must be certified to work on Goodman HVAC equipment and document such certification upon request. Emergency response must occur within 2 hours for contractors within a 75-mile radius.

The scope covers maintenance, service calls, and emergency repairs for a Carrier 4.0-ton split heat pump system (outside unit GH5SAN54801A, inside unit FJ5ANXC48L00). Pricing submission is required for HVAC maintenance and service call rates, mechanical technician hourly rates, Building Automation System Controls hourly rates, travel charges, and parts costs (suppliers enter zero for parts and shipping as amounts are unknown).

The service period runs October 1, 2026, through September 30, 2027. The contract may be renewed annually by written agreement up to a total contract cost of $25,000 or five years from the effective date. Any approved price increases during contract performance cannot exceed 5 percent of annual contract cost and are factored into the $25,000 total limitation. The state reserves the right to conduct cost realism and price reasonableness analysis on all bids.

All suppliers must be registered in Alabama Buys and submit responses electronically. Suppliers must comply with state requirements including E-Verify enrollment verification, debarment certification, and compliance with the Beason-Hammon Alabama Taxpayer and Citizen Protection Act. Disclosure statements are required for contracts exceeding $25,000. Contact Waylon Johnson at 334/693-2729.