Spencer County - DR-4864 Rail & Cribbing Repairs Group

Spencer County Fiscal Court is soliciting sealed bids for rail and cribbing repairs at five locations on four county roads, partially funded through FEMA's Public Assistance Program (DR-4864-KY), with bids due November 12, 2026 at 2:00 p.m. ET according to the RFB. The record's closing date field lists November 19, 2026, which conflicts with the RFB. The RFB encourages women-, minority-, and veteran-owned businesses to submit bids.

Scope covers installing drilled railroad rails and cribbing, excavation and backfill with #2 stone, geotextile fabric installation, asphalt removal and replacement, and roadway restoration. Quantities total 7,220 linear feet of railroad rail, 14,230 square feet of cribbing, 1,488.28 cubic yards of excavation and backfill, 3,571.77 square yards of geotextile fabric, and 139.67 tons of asphalt. Work sites are Brashears Road Site 4, Murray Lane Sites 1 and 4, Little Crooked Creek Road Site 3, and Delta Road Site 4 in Spencer County, Kentucky. Work must comply with Kentucky Transportation Cabinet standards and specifications. Unit pricing must be all-inclusive of labor, equipment, materials, and supplies, with line items for test hole drilling, rail installation, cribbing, excavation and backfill, geotextile fabric, asphalt work, and mobilization/demobilization.

Bidders must post a 5% bid guarantee in the form of a bid bond, postal money order, certified check, cashier's check, or irrevocable letter of credit, and upload proof of general and professional liability insurance with the bid. Bid prices remain fixed for 60 calendar days after submission. Before work begins, the awardee must provide 100% performance and payment bonds. Invoices require before-and-after photographs with GPS coordinates and dates, material-source documentation from quarries or commercial suppliers, and haul-off location records. Final invoicing must arrive as a single transmission with all supporting documentation. Payment depends on work completion, documentation reconciliation by the Grants Management Team, and Fiscal Court approval.

Work must be completed within 60 days of contract award. The county will open bids publicly on November 12, 2026 at 3:00 p.m. ET at the Spencer County Fiscal Court Building, 28 East Main Street, Taylorsville, Kentucky 40071, and anticipates award on November 16, 2026 at 7:00 p.m. ET. Bids must be submitted through the DFS Procurement Portal (dfs.bonfirehub.com) or delivered in hard copy to the Fiscal Court Building. Late bids will not be considered. Questions must go through the Portal by the deadline shown there. Contacts are Spencer County Judge/Executive Scott Travis at 502-477-3205, ky_spencer@erassist.com for project questions, and procurement@erassist.com for Portal help.