Spencer County - DR-4860 Rail & Cribbing Repairs Group

Spencer County Fiscal Court in Kentucky is soliciting sealed bids for rail and cribbing repairs at two county road sites under FEMA DR-4860-KY, with questions due November 6, 2026 at 2:00 p.m. ET and bids due November 12, 2026 at 2:00 p.m. ET. The portal listing shows a November 19 due date, but the RFB sets November 12, and late bids will not be considered. No set-asides are specified in this procurement.

At Roberts Road Site 4, the work comprises 135 linear feet of drilled railroad rails, 240 square feet of cribbing, 31.11 cubic yards of #2 stone backfill, 108.67 square yards of geotextile fabric, and 46.50 tons of cyclopean stone rip rap. At Dutchman Creek Road Site 01, it comprises 184 linear feet of drilled railroad rails, 300 square feet of cribbing, 22.22 cubic yards of #2 stone backfill, 103.57 square yards of geotextile fabric, and 1.08 tons of asphalt paving, plus tree removal limited to November 15 through March 31 with a maximum of five trees. Work must comply with Kentucky Transportation Cabinet standards and KYTC Geotechnical Guidance Manual GT-604-4. Invoices require before-and-after photographs with GPS coordinates and dates, documentation of material sources and quarry locations, and haul-off verification for debris and waste. Appendix A in the public files provides project locations and photos.

Bidders must submit a bid guarantee of 5% of the total bid price, in the form of a bid bond, postal money order, certified check, cashier's check, or irrevocable letter of credit, along with proof of general and professional liability insurance. Performance and payment bonds for 100% of the contract award amount are required before work begins. Unit pricing must be all-inclusive of labor, equipment, materials, and supplies, and the contractor bears mobilization and demobilization, traffic control, permits, inspections, and engineering approvals. Work must be completed within 60 days of award, and prices remain valid for 60 days following submission. Payment follows only after completion, documentation receipt, Grants Management Team reconciliation, and Fiscal Court approval.

Bids must be submitted through the DFS Procurement Portal or as hard copies delivered to the Spencer County Fiscal Court Building. Public opening and reading occur November 12, 2026 at 3:00 p.m. ET at 28 E. Main Street, Taylorsville, KY 40071. Award is scheduled for November 16, 2026 at 7:00 p.m. ET. Project questions go to ky_spencer@erassist.com, and portal registration or navigation help goes to procurement@erassist.com.