Specifications for Towing Services during Emergency Situations

Keys Energy Services (KEYS), the municipal electric utility of Key West, Florida, is soliciting proposals for towing and wrecker services to support emergency response operations. This Request for Proposals (RFP) seeks qualified towing and wrecker companies to provide recovery and transportation services for KEYS vehicles damaged or disabled during emergency situations, including hurricanes. The service area encompasses the territory from the east end of the Seven Mile Bridge to Key West, and contractors must possess vehicles capable of moving equipment up to 40 feet in length and weighing up to 58,000 pounds. Bidders must submit hourly tow vehicle costs, mobilization and demobilization fees, labor pricing including required safety equipment and materials, and may alternatively quote on a per-mile basis with specified starting points; extended rental pricing at weekly and monthly rates must also be provided if available. Required submittals include a Bidder's Statement, Public Entity Crimes Sworn Statement, Drug-Free Workplace Statement, Safety Compliance Affidavit, Insurance Agent's Statement, and federal compliance certifications. Insurance requirements mandate Commercial General Liability of $2,000,000, Business Automobile Policy coverage of $1,000,000, and Workers Compensation of $1,000,000. The proposal deadline is 10:00 a.m. on Friday, March 20, 2026, with electronic submission via VendorLink or DemandStar systems, or paper submittals accepted if hand-delivered or sent by FedEx or UPS to KEYS offices at 6900 Front Street Extended, Key West, Florida; written questions must be submitted by noon on Friday, March 6, 2026.

KEYS intends to award multiple contracts to ensure availability of FEMA-compliant vendors for emergency response, and contractors must comply with Davis-Bacon Act prevailing wage requirements, Equal Employment Opportunity provisions, Contract Work Hours and Safety Standards Act requirements, and extensive federal compliance standards applicable to FEMA-funded projects. The base contract duration is three years from execution by the Utility Board, with the option to extend for two additional one-year terms by mutual agreement. Contractors will respond to task orders issued during emergencies, each containing a not-to-exceed amount based on severity. All work costs are anticipated to be eligible for reimbursement through FEMA Public Assistance Funding and the State of Florida Division of Emergency Management. While no specific award values or budget ranges are disclosed in the specifications, the contract structure and federal funding sources indicate that compensation will be performance-based through emergency task orders, with actual costs dependent on the scope and severity of emergency situations requiring towing services.