Specifications for storm damage assessment MSA

Florida Keys Electric Cooperative Association, Inc. (FKEC) is seeking a Master Service Agreement (MSA) for Storm Damage Assessment services through Bid #25-11, released on March 26, 2025, with proposals due by April 11, 2025. The procurement aims to establish a contract through December 31, 2027, for deploying damage assessment teams to evaluate electrical infrastructure after natural or man-made disasters. Contractors must provide 10 two-person damage assessment teams and one area field manager capable of deploying within 24 hours of approval, using iPads and paper maps to systematically assess and document damage to transmission lines, substations, distribution infrastructure, and electrical facilities. The initial assessment will prioritize transmission lines and the US1 Corridor, with teams required to comprehensively document infrastructure damage. Evaluation criteria will be weighted 25% on firm and staff qualifications, 25% on past performance, and 50% on cost, with bidders required to complete a comprehensive cost proposal evaluation summary sheet and provide pricing sheets for 2025, 2026, and 2027. The solicitation emphasizes FEMA compliance and requires various certifications, including a drug-free workplace statement and a sworn statement regarding public entity crimes.

The procurement appears open to multiple vendors, with the bid award posting indicating nine engineering and restoration service providers were selected, including ECF Engineering Consultants, ENERCON Services, Inc., KCI Technologies, OneSource Restoration, LLC, Pike Engineering, LLC, Storm Services Engineering, LLC, TRC Engineers, Inc., United Utility Power Services, and UtilityPower, LLC. FKEC reserves the right to award multiple contracts and emphasizes that it does not meet the definition of a traditional state and local government agency under Florida Statute. The contract will operate on a time and materials basis, with compensation structured around hourly rates for personnel classifications and equipment, including provisions for per diem, lodging, and meals. While specific budget ranges are not explicitly detailed, the solicitation suggests a six-day deployment model with FKEC providing meals, lodging, and fuel for all crews. The potential for FEMA financial assistance indicates the possibility of significant funding, though exact award values are not specified. Notably, the cooperative maintains flexibility in the procurement process, reserving the right to protect its privacy and that of its bidders and vendors while seeking comprehensive storm damage assessment services.