Specifications for distribution, substation, transmission, and tree trimming storm rates MSA

Florida Keys Electric Cooperative Association, Inc. (FKEC) is soliciting bids for a Master Services Agreement (MSA) for storm restoration services covering distribution, substation, transmission, and tree trimming operations for the years 2025-2027. The procurement (Bid #25-16) seeks multiple contractors capable of providing emergency utility and tree-related restoration crews during storm events. Bidders must submit comprehensive rates for personnel classifications and equipment, including additional costs like per diem, lodging, and meals. The evaluation process will assess proposals based on three primary criteria: Safety Record (40 points), Relevant Past Performance (20 points), and Cost Proposal (40 points). Specific bid documentation requirements include a cover letter, references, detailed cost proposal with a full budget, and safety records including OSHA 300A Summary and incident rates. Key dates for the procurement include bid questions due by April 7, 2025, final bids due on April 11, 2025, and an intent to award announcement planned for April 21, 2025, with contract rates valid through December 31, 2027.

The solicitation does not specify specific set-aside designations or restrictions on respondent types, but FKEC has awarded contracts to 28 different companies, including Asplundh Tree Expert, LLC, Ceres Environmental Services, Inc., Pike Electric, LLC, and Wright Tree Service. The cooperative will require 100% Payment and Performance Bonds for any issued Request for Services, with FKEC furnishing major materials while contractors provide labor, equipment, and incidental materials. The procurement utilizes VendorLink and DemandStar systems for bid information distribution and reserves the right to award contracts to multiple respondents or cancel the solicitation. While specific contract values are not explicitly stated, the multi-vendor approach suggests a strategy of maintaining a diverse pool of qualified contractors capable of rapidly responding to potential storm damage and restoration needs in the Florida Keys region. The Master Services Agreement includes provisions for federal funding compliance, specifically referencing FEMA requirements, and mandates various insurance coverages including workers' compensation, commercial general liability, automobile liability, and professional liability insurance.