Specifications for 2026 - 2028 Distribution and Transmission Rates for Storm Relief

Awarded State & local contract opportunity

Solicitation number
2025-01
State
North Carolina
Responses due

Opportunity facts

UNSPSC codes
Show all 20
Points of contact

Updated .

About this opportunity

Written by GovTribe AI ·

Halifax Electric Membership Corporation (HEMC), serving approximately 12,000 members across four North Carolina counties, has issued a Request for Proposal (RFP) for distribution and transmission storm relief crews to respond to damage from hurricanes, ice storms, and tornados during the 2026-2028 contract period. The procurement seeks qualified contractors capable of providing emergency response crews that can be activated on an as-needed basis by HEMC. Proposal submissions are due by 2:00 p.m. on December 12, 2025, through the VendorLink portal, with a question submission deadline of December 10, 2025. Contractors must submit detailed proposals including hourly rates for line workers at regular, overtime, and double-time rates, equipment availability, standby rate calculations, and comprehensive insurance documentation. The evaluation will be based on a weighted selection criteria: Qualifications of the Contractor (20 points), Availability (25 points), Relevant Past Performance (35 points), and Cost Proposal (20 points). Proposals must include a title page, table of contents, signed cover letter, firm overview, expertise statement, and at least three client references from comparable projects within the past five years.

The RFP does not specify any specific set-aside designations or restrictions for disadvantaged enterprises. HEMC has already awarded contracts to five vendors: C-Phase Services, LLC; Lee Electrical Construction, LLC; Osmose Pike Electric, LLC; River City Construction, Inc.; and TRC Engineers. The contract structure allows for maximum flexibility, with no guaranteed minimum work volumes and a maximum ceiling price of one million dollars for all services under the agreement. Contractors must maintain comprehensive insurance coverage, including $1,000,000 per occurrence general liability, $2,000,000 excess liability, $1,000,000 automobile liability, and statutory workers' compensation. Price adjustments are permitted annually on January 1st, limited to the lesser of a fixed percentage submitted by the provider or the Consumer Price Index for the preceding twelve months. The agreement becomes effective on March 1, 2024, and continues through December 31, 2028, with HEMC retaining the right to terminate the agreement or individual service exhibits at any time with written notice.

Opportunity text

As posted by the source.

HEMC has identified the possible need for additional distribution and transmission crews in the event of storm damage. The goal of this Contract is to provide HEMC during 2026 through 2028 with crews capable of performing the jobs assigned. The work will be typical for that as a result of hurricanes, ice storms, and tornados. Start date will be determined on an as needed basis determined by HEMC. Duration will be determined by HEMC.

Files

File Type Posted
2026-2028_Storm_Rates_Dist-Trans_Award_Letter.pdf PDF
HEMC_Master_Services_Agreement-FEMA_Compliant-2026.pdf PDF
HEMC_RFP_Distribution_and_Transmission_Storm_Relief.pdf PDF

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