Specialized Data Room Cleaning Services in Los Angeles, CA

The California Department of Transportation (Caltrans) has issued Invitation for Bid (IFB #07A3989) for specialized data room cleaning services at the Los Angeles Regional Transportation Management Center facility. The procurement seeks a contractor to provide comprehensive cleaning services for critical technological spaces, including Radio and Data Rooms (2,201 sq ft), Computer and Communications Rooms (3,906 sq ft), Corridors Hallway (1,257 sq ft), CAD Room (667 sq ft), and four Telephone Rooms (780 sq ft). Services will involve meticulous cleaning of floor tops, underfloor plenums, and computer equipment, with work to be performed semi-annually during evening hours from 6:00 PM to 2:00 AM, Monday through Friday. The contract period is scheduled from May 1, 2016, through April 30, 2018. Bidders must attend an optional site inspection on March 10, 2016, at 10:00 AM, with sealed bids due on March 17, 2016, at 2:15 PM, and bid opening at 3:00 PM. Contractors must provide commercial general liability insurance ($1M per occurrence/$2M aggregate), automobile liability ($1M), and workers' compensation coverage.

While no specific Disabled Veteran Business Enterprise (DVBE) participation goal is mandated, DVBE participation is encouraged with potential incentives ranging from 1-5% based on involvement levels. The procurement includes a 25% Small Business participation goal, with preferences available for certified Small Business and Microbusiness enterprises. Successful contractors must submit itemized invoices in triplicate for services rendered, with payment subject to approval by the Caltrans Contract Manager. Although the total contract amount is not explicitly specified, compensation will be based on the awarded bid price for four semi-annual service visits. Potential bidders should note the emphasis on small business participation and the opportunity for businesses to demonstrate their capabilities in providing specialized, high-precision cleaning services for sensitive technological environments. The procurement aims to select a contractor capable of maintaining the cleanliness and operational integrity of critical transportation management infrastructure while supporting diverse business participation.