Special Procurement Request - FPS Upgrades to Pay and Park Machines

The state of Oregon, specifically the Department of Administrative Services (DAS) Enterprise Asset Management, Fleet and Parking Services (DAS FPS), is conducting a special procurement for upgrades to Luke II Pay and Park Machines in Marion County and Salem. This is a sole-source procurement with T2 Systems, Inc. as the exclusive vendor, focused on upgrading six existing pay stations located in the Salem Capitol Mall and Portland State Office Building parking lots. The primary objective is to modify existing parking payment infrastructure to comply with new state requirements for accepting U.S. coins and currency. The procurement involves hardware upgrades to existing Luke II Parking Pay Stations, replacement parts, and related technical support services. The special procurement was authorized by Senate Bill 1565 and is not a traditional competitive bidding process. The public notice was posted on September 28, 2022, with a deadline for protests of October 5, 2022, allowing seven calendar days for affected parties to submit written objections to the procurement method.

The procurement does not include specific minority, women, or emerging small business set-asides, and is limited to T2 Systems as the sole source provider due to the proprietary nature of their equipment and software systems. The contract is designed to integrate with T2 Flex Database software for state parking management, with plans for full integration within 3-5 years. The estimated total contract value is $200,000 over a 10-year term, covering the equipment upgrades, replacement parts, and technical support. No specific restrictions were noted regarding respondent qualifications beyond the sole-source designation. The current infrastructure will require direct replacement and upgrade of existing Luke II Pay and Park Machines, maintaining compatibility with the existing T2 Systems technology ecosystem. The procurement is specifically tailored to meet state requirements for payment system modernization and will be managed directly by DAS Enterprise Asset Management.