Southampton Fertilizer - Delivered and Applied

The Commonwealth of Virginia Department of Corrections Central Agribusiness Office is issuing a Quick Quote solicitation for the delivery and application of fertilizer materials at the Southampton Agribusiness facility located at 14545 Old Belfield Road, Capron, Virginia 23829. The procurement encompasses five specific fertilizer line items totaling substantial quantities: 21 tons of Potash applied across 286.45 acres at variable rates, 6.5 tons of diammonium phosphate (DAP) applied across 141.29 acres, 46 tons of 10-0-30 AMS (ammonium sulfate) applied across 295.41 acres, 850 gallons of Nutri Max Starter (6-22-6+zn), and 50 tons of 24-0-0-S liquid fertilizer. All materials must be delivered and applied within seven calendar days of notification by the farm manager, with delivery commencing by April 13, 2026. Responsive bids must include a completed bid form, current certificates of insurance, and detailed product information with itemized pricing for materials and application/delivery fees for each line item. The solicitation was posted on March 24, 2026, with a submission deadline of 11:00 a.m. on March 27, 2026, and bids must remain valid for 30 days following submission. Award will be made on a grand total basis to the lowest responsive and responsible bidder, with the awarded contractor required to provide all necessary equipment and labor for variable-rate application as specified in field maps provided by the farm manager.

This solicitation is designated as a set-aside for Small Business award priority and is restricted exclusively to DSBSD-certified small or micro businesses, with no substitutions of products permitted without written consent from the Contract Officer. Bidders must register in the eVA procurement system and are subject to a vendor transaction fee of 1 percent, capped at $500 for certified small businesses. The Commonwealth reserves the right to place additional orders within 60 days of award at the original unit price, not to exceed 100 percent of the originally stated quantities, resulting in a single purchase order structure. Payment terms are established at net 30 days following receipt of merchandise and invoice, whichever is later. While no incumbent vendor information or budget range is specified in the solicitation documentation, the specific quantities and application requirements outlined suggest a substantial agricultural input procurement with potential for contract extension based on performance and Commonwealth need.