South Machine Room Booster Pump

Halifax Health Medical Center, a special taxing district hospital located in Daytona Beach, Florida, is issuing Invitation to Bid (ITB) #PROJ-26-068 for construction services to remove and replace existing booster pumps in the South Machine Room at its main campus (303 N. Clyde Morris Boulevard, Daytona Beach, FL 32114). The procurement encompasses complete demolition and disposal of existing equipment, installation and commissioning of a new triplex packaged pump system (VC Systems and Controls MODEL 3VC-PMP-VH-15-625-208, 15 HP, 120 GPM basis of design), associated plumbing and electrical modifications, and all required after-hours work, with the critical requirement that all work must be completed within a maximum of 8 hours of downtime to minimize disruption to patient care operations. Bidders must submit all-inclusive, turnkey proposals including specific equipment brands and models with justifications, labor costs, and installation methods; the successful contractor will be required to provide a one-year performance guarantee period from final acceptance and payment. An optional pre-bid meeting and site visit are scheduled for April 2, 2026, from 11:00 AM to 12:00 PM; questions must be submitted by April 14, 2026, at 12:00 PM EST with a Q&A addendum anticipated on April 16, 2026; and bid proposals are due April 23, 2026, at 12:00 PM EST through the Halifax Health Procurement Portal, with an anticipated Notice of Intent to Award posted May 25, 2026. Qualified contractors must maintain general liability and workers' compensation insurance with minimum coverage of $1,500,000 per occurrence and $250,000 property damage, provide Performance and Payment Bonds each equal to 100 percent of the total contract price, pass background checks required by Halifax Health's badge policy, and comply with all Florida Statutes regarding public entity crimes, non-collusion, human trafficking attestation, scrutinized companies, and foreign countries of concern by submitting proof of Florida business registration, current certificates of insurance, and completed IRS W-9 forms.

No set-aside designations for disadvantaged enterprises or restrictions on organization types are identified in the solicitation materials; however, all bidders must certify compliance with federal, state, and local equal opportunity employment practices and must confirm adoption of a written sexual harassment policy consistent with applicable requirements. No incumbent vendor or current contractor is identified in the solicitation documents. The new booster system represents an upgrade from the existing equipment and will integrate with the facility's operations; the system includes a 7-inch color touch screen HMI with BACnet MS/TP, BACnet IP, and Modbus TCP communication protocols for integration with building automation systems, and all components must be constructed from 304L stainless steel or ductile iron with NSF 61 certified pump internals and NSF 372 certified brass components to meet healthcare facility standards. Payment terms are NET 45 days after hospital acceptance per Florida Statute 218.74, with Halifax Health exempt from Florida sales tax, state use tax, and federal excise tax; bidders must include applicable sales tax in their proposals, with adjustments made via change order if Halifax elects to purchase materials directly. While the specific total contract value or budget range is not disclosed in the available documents, all bid proposals must remain open for acceptance for 120 days from the bid due date, and Halifax Health reserves the right to reject any or all bids and award the contract to the lowest responsible bidder whose offer best responds in quality, fitness, and capacity to the requirements of the proposed work.