SOURCES SOUGHT Refrigeration and AC Maintenance

The Department of Veterans Affairs, VISN 15 Network Contracting Office, has issued a Sources Sought Notice and Request for Information (RFI) for refrigeration and air-conditioning maintenance services at the Dallas VA CMOP facility in Lancaster, Texas, with responses due July 20, 2026 at 5:00 p.m. Central Time. This is an information-gathering effort; a separate solicitation will follow, and RFI responses do not constitute binding offers.

The scope covers quarterly preventative maintenance and emergency repair services for 24 pieces of equipment including reach-in coolers, HVAC systems, ice makers, walk-in freezers and refrigerators, and pharmaceutical refrigeration units. All work must comply with manufacturer specifications and industry standards. Quarterly maintenance visits must be scheduled at least one week in advance and conducted during normal business hours (7:00 a.m. to 3:30 p.m., Monday–Friday) at 2962 S. Longhorn Drive, Lancaster, Texas 75134. Emergency repairs must be provided within two hours of equipment failure notification. The contractor must furnish all personnel, parts, tools, and test equipment. All technicians must be trained, licensed HVAC professionals with English language proficiency.

Responders must submit company information, business-size-status representations, SAM UEI number, and evidence of relevant equipment experience. Veterans Affairs Acquisition Regulation policies regarding limitations on subcontracting for Service-Disabled Veteran-Owned Small Businesses and Veteran-Owned Small Businesses will apply if such entities respond. The contractor must register in the System for Award Management, VA FSC, and Tungsten Network for contract administration and e-invoice processing. On-site personnel must wear visitor identification badges, comply with OSHA standards, adhere to current COVID-19 guidelines, and may be subject to random drug screening. All travel costs and travel time are at the contractor's expense. Responses should be directed to Contract Specialist Diana Olson at diana.olson@va.gov. Solicitation number is 36C77026Q0153.