SOURCES SOUGHT FY27 - VH WNY Backflow Prevention Testing Services

The Department of Veterans Affairs Network Contracting Office 2 is seeking capability statements under a sources sought notice for backflow prevention testing, maintenance, and emergency repair, with responses due November 6, 2026 at 10:00 a.m. Eastern Time. The contracting office is procuring on behalf of the VA Western New York Healthcare System. The government is evaluating the viability of a set-aside to a specific socioeconomic category, including Service-Disabled Veteran-Owned Small Businesses, Veteran-Owned Small Businesses, Women-Owned Small Businesses, HUBZone, 8(a), and small businesses.

The requirement covers annual scheduled testing and inspection of 58 existing backflow preventers, with 45 at the Buffalo VA Medical Center and 13 at the Batavia VA Medical Center. All initial inspections must be completed within 60 days of award. The contractor must provide 24/7 emergency availability with a two-hour onsite response commitment for emergency repairs. Contractors must hold a valid New York State Department of Health backflow tester certification and a City of Buffalo Master Plumber license, and must demonstrate the capability to work safely in an operating hospital environment. Work must comply with the VA Plumbing Design Manual, the 2025 New York State Plumbing Code, and New York State Sanitary Code requirements. Routine work occurs 0700 to 1530 hours, Monday through Friday, with weekend and federal holiday work requiring written advance notice.

The estimated period of performance runs December 1, 2026 through November 30, 2027, under a firm fixed price base year plus four option years through 2031. Responses must include capability statements, past performance examples, SAM UEI numbers, socioeconomic status documentation, and proof of required certifications and licensure. All subcontractors must be identified at the time of offer submission. Prospective quoters must be registered in the System for Award Management and submit invoices electronically through VA's Electronic Invoice Presentment and Payment System.