Sound Motoring and Mitigation Consulting Services

The OC Fair & Event Center is soliciting proposals for Sound Monitoring and Mitigation Consulting Services through a competitive Request for Proposal (RFP) process. The two-year contract, running from March 9, 2026, through March 8, 2028, with three potential one-year renewals, seeks a contractor to provide comprehensive sound monitoring services for four primary venue sound systems: the Pacific Amphitheatre, The Hangar, the Action Sports Arena, and the Country Meadows Stage. The scope includes approximately 33 days of sound monitoring during the annual OC Fair, 60 days for year-round events, and up to 80 hours of sound mitigation and special projects during the fair, with an additional 100 hours for year-round events annually. Proposals must be electronically submitted to RFP@ocfair.com by 11:00 a.m. on January 16, 2026, with evaluation criteria totaling 100 points across four categories: Company History and Personnel (20 points), Design and Technical Competence (20 points), Experience and Ability to Perform (30 points), and Financial Proposal (30 points). Bidders must demonstrate five years of relevant experience in venues with multiple consecutive-day performances, concert venues with at least 4,000 seats, and event venues with daily attendance of 30,000 or more.

The RFP includes specific set-aside provisions, offering a 5% Small Business preference and a Disabled Veteran Business Enterprise (DVBE) incentive ranging from 1% to 5% based on participation levels. Contractors must provide comprehensive insurance coverage, including $1,000,000 in Commercial General Liability and Commercial Automobile Liability, with the District and California Fair Services Authority named as additional insureds. Mandatory submission requirements include various forms such as the Bidder/Contractor Status Form, Bidder Declaration, Darfur Contracting Act Attachment, and Iran Contracting Act Verification Form. Additionally, the selected contractor must provide Megan's Law background screenings for all employees and comply with prevailing wage requirements. While no specific budget is explicitly stated, the District will add a $10,000 annual budget contingency, with all expenditures requiring pre-approval. The procurement timeline includes scoring proposals beginning January 20, 2026, a Notice of Proposed Award on January 22, 2026, and final Board approval anticipated on February 26, 2026, with the contract commencing on March 9, 2026.