Sophos Renewal

The County of Rockland, New York is issuing a Request for Bid (RFB) for the renewal of Sophos cybersecurity equipment and services for the Sheriff's Radio Communications Computer System. The procurement seeks six Sophos XGS 3100 Firewalls with base licenses including firmware, VPN, and wireless capabilities; three units of Sophos XGS 3100 Xstream Protection Subscription for a three-year term covering network, web, wireless, and zero-day protections; six Sophos AP6 420 access points; and associated support services including six units of Sophos AP Support for three years and three units of Sophos Enhanced Plus Support for three years. Deliverables must be shipped to the County of Rockland Sheriff Division at 18 New Hempstead Road, New City, New York 10956, with delivery windows between 8:00 a.m. to 12:00 p.m. and 1:00 p.m. to 4:00 p.m., Monday through Friday, excluding holidays. The contract term is three years with the possibility of option year renewals, during which pricing must remain firm with no adjustments allowed in the first contract period. All items must be individually priced, submitted electronically through the County's BONFIRE Portal or physically to the Rockland County Purchasing Department, with bids due by 3:00 p.m. on March 19, 2026. Award will be made to the lowest total responsive responsible bidder who meets all requirements and submits prices for all line items, and bidders may propose approved equal or equivalent products if they provide manufacturer specifications, detailed comparisons to bid specifications, and three references for the proposed product.

Bidders must submit a $500.00 bid deposit and provide a certificate of liability insurance naming the County of Rockland as additional insured within five business days of notice of award. Required documentation includes valid New York State Workers' Compensation and Disability Certificates or an Attestation of Exemption, a Statement of Required Disclosures and Representations, a Certificate of Experience for the past three years, and an Affidavit of Non-Collusion. Pricing must be quoted on an F.O.B. Destination basis with freight prepaid and included in the bid. The solicitation permits other New York State political subdivisions and approved non-profit agencies to purchase through the resulting contract under the same terms and conditions. No incumbent vendor or budget range is specified in the available documentation. The General Terms and Conditions applicable to this procurement establish comprehensive requirements for contractor performance, including compliance with New York State and local laws, workers' compensation and unemployment insurance contributions, non-discrimination provisions, warranty obligations of one year from acceptance, and limitation of liability capped at two times the purchase order charges or one million dollars, whichever is greater.