Sony ICD-UX570 Digital Voice Recorder

The County of Orange Probation Department is issuing Invitation for Bid (IFB #IFB-3056901-DV) for the procurement of 400 Sony ICD-UX570 Digital Voice Recorders in black, to be used for recording meetings, interviews, and other departmental events requiring high-quality audio documentation. The selected vendor must supply devices meeting exact specifications, including high-sensitivity S-Microphone recording, three recording modes (Normal, Focus, and Wide-Stereo), 4GB built-in expandable memory with up to 159 hours of recording time, playback speed control, noise cut filtering, voice-activated recording, FM radio capability, and Windows and Mac compatibility. All units must be delivered in original manufacturer packaging with accessories, manuals, and warranty information to Santa Ana, California by June 15, 2026. Bidders must submit itemized pricing per unit, warranty details, delivery plans, and vendor qualifications demonstrating experience and financial stability, along with required certifications including SAM.gov confirmation, UEI number, DUNS number, California Secretary of State active registration, and references from at least three prior clients. The County will award the contract to the lowest responsive, responsible bidder under a firm fixed-fee structure with no price increases permitted during the first contract year; all shipping and handling costs must be included in the bid price, and bids must be received by May 7, 2026 at 3:00 p.m. through the County's online eProcurement Portal at https://procurement.opengov.com/portal/ocgov, with bids valid for 365 days after the closing date. The contract term is one calendar year from execution with no automatic renewal unless approved by the County Board of Supervisors, and contractors must maintain reasonable stock on hand for delivery upon request during the contract term.

A five percent (5%) preference deduction will be applied to confirmed Orange County Local Small Business (OCLSB) or Disabled Veteran Business Enterprise (DVBE) bidders during evaluation, with a maximum allowable preference deduction of $100,000; if the lowest bidder qualifies for this preference, the contract will be awarded at their original bid price. Contractors are required to comply with FCC regulations, RoHS directives, and ISO 9001:2015 quality management standards, and must guarantee that prices are equal to or less than those quoted to any other local, state, or federal government entity for comparable services. The procurement requires both Labor and Material Payment Bonds and Faithful Performance Bonds as financial security, with the penal sum not less than the estimated contract amount payable by the County, covering all materials, supplies, labor, and work performed under the contract as well as amounts due under the Unemployment Insurance Code. Payment will be made net 30 days after receipt and approval of invoices submitted in arrears, with the County bearing no responsibility for additional shipping charges beyond those included in the bid price and sales tax at 9.25%. No specific incumbent vendors or current contractors are identified, and no budget range or estimated contract value is explicitly stated in the solicitation documents, though the procurement specifies delivery of 400 units with pricing to be determined upon bid evaluation.