Sonic Drilling

The Virginia Department of Energy is requesting sealed bids for sonic drilling services in support of the Earth MRI Priority II Grant, with bids due June 15, 2026 via eVA. Work is performed at two locations: Kyanite Mine Site (30 Willis Mountain Plant Lane, Dillwyn, VA 23936) in Alleghany County and Crimora Mine Retreat (691 Crimora Mine Road, Crimora, VA 24431) in Campbell County.

The scope includes furnishing and operating equipment to complete approximately four sonic drill borings using 4-inch by 6-inch sonic drilling methods to a combined total depth of up to 40 meters across both locations, at approximately 10 meters per hole as directed by Virginia Energy. The contractor must furnish 35-pound bentonite chips, 32-pound Portland cement, and fourteen wooden core boxes; perform site mobilization and demobilization (capped at 5% of total bid); conduct disposal and site restoration; and provide all associated labor, supervision, equipment, materials, transportation, permits, and incidentals. Construction work time is 30 calendar days after receipt of Notice to Proceed.

A Small Business Subcontracting Plan is required from all bidders, with a statewide goal of 42% of purchases from DSBSD-certified small businesses. The solicitation is not designated as a small business set-aside. Bidders must complete and return the Applicant Violator System (AVS) Checklist to meet 30 CFR 874.16 requirements. eVA transaction fees of 1% (capped at $1,500 per order) apply to non-DSBSD-certified small businesses.

Minimum insurance requirements include Workers' Compensation (statutory), Employer's Liability ($100,000), Commercial General Liability ($1 million per occurrence and $2 million aggregate), and Automobile Liability ($1 million combined single limit if applicable). Payment is made upon satisfactory completion, inspection, and acceptance; invoices must reflect actual units used and comply with CFR 200 documentation requirements. As of July 1, 2025, Virginia Energy does not reimburse offerors for sales tax. Contract award will be made to the lowest responsive and responsible bidder on a lump-sum basis. Contact Jennifer Dillemuth or Amanda Sneed at the Virginia Department of Energy with inquiries.