Solid Repair Sleeves

The City of Madison, Wisconsin, through its Finance Department and Madison Water Utility, issued Request for Quotation (RFQ) #4921-0-2020-BG for solid repair sleeves, seeking various sizes ranging from 3 to 12 inches in standard and bell joint repair configurations. The procurement targets specific repair sleeve models including Ford FCI Flex Coupling, Ford FC2A Flex Coupling, Rockwell 441, Powerseal 3501, Hymax Grip Restraint Coupling, and Hymax Alpha Restraint Coupling. Required materials must be Class 52 ductile iron with ceramic fluorocarbon resin or 7-mil fusion bonded epoxy coating on fasteners. Quantities range from 0 to 60 units per size, with specific needs including 4 units of 3-inch sleeves, 60 units of 6-inch sleeves, and various bell joint repair sleeves. The RFQ established a comprehensive timeline with questions due by April 22, 2020, answers provided by April 27, 2020, and final quotations due on April 29, 2020, at 1:00 PM CST. Evaluation criteria included total cost of quantified items, with a local vendor preference policy providing scoring advantages to registered local suppliers.

The solicitation applied standard City of Madison procurement terms, with quotes remaining valid for 90 days following the due date. Delivery requirements mandated FOB delivery to Madison Water Utility at 110 S. Paterson Street, with bidders required to provide 24-hour delivery notice and specify delivery timeframes. Bidders were expected to confirm price firmness for one year or propose alternative pricing periods. The competitive bid process involved four vendors: Core, Main, ETNA Ferguson, and First Supply, with First Supply ultimately awarded the contract as a local vendor with the lowest total bid of $8,735.88. The majority of proposed items utilized Smith Blair as the primary manufacturer, with some Ford offerings also included. While no specific disadvantaged enterprise requirements were explicitly mentioned, the local vendor preference suggests a commitment to supporting local business participation in municipal procurement opportunities.