Solicitation for OEM Auto Parts for CSP Vehicles.

The Colorado Department of Public Safety, Colorado State Patrol (CSP) Procurement Office, issued a Documented Quote soliciting OEM auto parts from qualified vendors to support fleet maintenance and repair operations across Denver County and Denver City. The procurement encompasses guaranteed minimum pricing discounts on new, unused OEM parts across 17 categories, including air conditioning systems, alternators and starters, batteries, bearings, belts and hoses, brakes, electrical and ignition components, emissions and exhaust systems, engine and drivetrain parts, filters, gaskets and seals, heating and cooling components, lamps and lighting, pumps, suspension and steering components, wipers and washers, and winter accessories. The parts will support a diverse fleet comprising Ford Crown Victoria, Interceptor, and Fusion vehicles; Dodge Charger, Jeep Liberty, and other Dodge/Chrysler vehicles; and Chevrolet Tahoe, Caprice, Equinox, and truck models. Vendors were required to submit sealed bids by May 12, 2015, at 10:00 a.m. MDT via email or mail to Purchasing Agent Vera Kennedy, with all proposals to be submitted FOB Destination Golden, Colorado. Qualified vendors must have been registered with Colorado VSS by the submission deadline and were required to provide hard copies of all referenced catalogs with catalog names, numbers, and dates. The anticipated award period runs from July 1, 2015, through June 30, 2017 (State fiscal year FY17), contingent upon fund appropriation and availability.

Geographic preference and operational capability were significant evaluation criteria, with awards favoring vendors located within a 15-mile radius of the CSP garage at 15203 W. 12th Avenue, Golden, Colorado, and capable of same-day delivery at no additional cost during business hours (7:00 a.m. to 5:00 p.m., Monday through Friday). All pricing was required to remain valid for the entire two-year award period. The estimated annual spend is approximately $25,000 per car manufacturer per fiscal year, with no guarantees made regarding quantities or orders, which will vary throughout the year. Multiple awards may have been granted to qualified vendors. Shipping and billing directions were to be provided to Karen Griggs at the CSP garage location. No specific set-asides for disadvantaged enterprises or restrictions on vendor types were noted in the solicitation documents, and no incumbent vendors were identified.