(Sole Source) Secur-Serv - IC

The Alabama Department of Forensic Sciences is soliciting bids on a sole-source basis for Secur-Serv Scantron Service Maintenance at its Pelham, Alabama facility, with bids due September 17, 2026. This is a sole-source procurement with no competition.

The scope covers service maintenance for Secur-Serv Scantron equipment at 168 Chandalar Place Drive, Pelham, AL 35124 from contract award through September 30, 2027. The not-to-exceed total contract cost is $25,000 for the entire contract period, including any renewals. The state reserves the right to conduct cost realism and price reasonableness analysis on all bids.

Suppliers must be registered in Alabama Buys and submit all inquiries and bids electronically through the Public Solicitation site and Supplier Portal. Vendors must comply with Alabama's sales tax exemption provisions and E-Verify employment verification requirements. Foreign entities must register with the Alabama Secretary of State. Any requested price increases during contract performance are limited to 5 percent of the annual contract cost and must not exceed industry-specific price index increases or Consumer Price Index changes; all increases require written approval from both the vendor and the state.

The contract may be renewed annually by mutual written agreement up to the total cost ceiling of $25,000 or for a maximum of five years from the effective date. The Alabama Department of Forensic Sciences will evaluate bids while remaining within the agency's budget constraints.