Sole Source Notice Only- DBArtisan Software

The Oregon Health Authority, procuring through the Oregon Department of Human Services Office of Contracts & Procurement, intends to award a sole-source contract to Embarcadero Technologies (DBArtisan) for All-Platform Workstation Licenses for Windows and annual maintenance, with protests due October 16, 2026.

This is a sole-source procurement justified under ORS 279B.075 and OAR 137-047-0275. DBArtisan is identified as the only commercially available database administration tool providing full compatibility with the Intersystems Cache/IRIS database platform underlying the myAvatar electronic health record system used by Oregon State Hospital. Alternative tools such as SQL Server Management Studio and Visual Studio cannot connect to or query Intersystems databases. The procurement covers approximately 25 licenses and coterminous annual maintenance renewals, with part numbers DBVX00ECEWWI9 (license plus maintenance) and DBVX00EPNWWI9 (maintenance).

The estimated contract value is $36,000. Oregon State Hospital has continuously used DBArtisan since 2013 to support report writers and data analysts requiring database access and SQL code optimization. The sole-source determination emphasizes that switching to alternative tools would require substantial operational disruption, including staff retraining, database script conversion, and loss of integrated performance and profiling tools.

Enrique Rodriguez is the assigned contract specialist. Cyndi Leeney is the vendor contact at Embarcadero Technologies, 4001 W. Parmer Lane, Suite 125, Austin, Texas 78727. Protests to the sole-source determination must be filed within seven calendar days of the first posting date on OregonBuys. The procurement maintains continuity with existing licenses and workflows approved by the Oregon Information & Security office and anticipates ongoing maintenance renewals and occasional new licenses for new staff or expanded reporting responsibilities.