Sole Source Notice Only- Aztec Software

The Oregon Department of Human Services (ODHS) Office of Contracts & Procurement is issuing a sole-source determination notice for Aztec Software, a cloud-based adaptive learning platform, with protests due by September 14, 2026 at 12:00 PM.

The procurement supports the VESPN Department at Oregon State Hospital's Supported Education program, which serves forensic patients. Aztec Software provides computer-based adult education, workforce training modules, and GED/high-school-equivalency preparation, including diagnostic assessments, individualized learning plans, video instruction, interactive practice activities, and progress-tracking. The renewal reinstates expired licenses (previously expired November 30, 2025) to maintain uninterrupted access to curriculum and student progress data.

The sole-source justification rests on ORS 279B.075(2)(a), citing efficient utilization of existing goods requiring compatible products from only one source. Aztec's proprietary content, learning-system architecture, and progress-tracking are exclusive to the vendor; substitution would result in loss of historical student progress data, disruption of treatment-based learning plans, and system incompatibility.

Aztec Software is the incumbent vendor and has been in continuous use at Oregon State Hospital since 2019. SHI serves as the exclusive NASPO ValueAdded reseller approved to sell Aztec licenses to Oregon agencies.

The estimated total contract value is $41,000 based on a five-year spend projection, with annual renewals anticipated at $2,189.28 per year and anticipated total spend by 2031 of $40,170.94. The contract is expected to renew annually. The agency reserves the right to purchase future software licenses, subscription services, expanded seat counts, additional curriculum modules, and vendor-provided training or support services as needed.

Protests must be submitted to Enrique Rodriguez at the ODHS Office of Contracts and Procurement, 500 Summer Street, Salem, OR 97301, or emailed to enrique.rodriguez@odhsoha.oregon.gov.