SOLE SOURCE NOTICE - Manufacturer Specific Repairs to CASE Backhoe

The City of Salem, Oregon, has issued a Sole Source Public Notice for manufacturer-specific repairs to a CASE Backhoe, utilizing a procurement method that allows direct selection of a vendor without competitive bidding. The procurement is being conducted in accordance with the City's adopted Public Contracting Rules, with N & S Tractor of Rickreall, Oregon, identified as the sole source provider for these specialized repairs. The contract encompasses comprehensive maintenance and repair services specifically tailored to the CASE Backhoe's manufacturer requirements. The public notice was first published on December 26, 2025, with an anticipated contract award date of January 2, 2026. Interested parties have a seven-calendar-day window from the initial public notice date to submit written protests regarding the sole source determination, with all protests required to be submitted to the City Manager's office located at 555 Liberty St SE, Room 220, Salem, OR 97301.

The sole source procurement has specific protest submission guidelines that require any challenges to be accompanied by a certified or cashier's check for $500 to cover protest processing costs. Written protests must include a detailed statement of legal and factual grounds, supporting evidence, a description of potential harm, and specific relief requested. Any protests submitted after the seven-day deadline will be considered untimely and will not be evaluated. The total contract value for the manufacturer-specific repairs is $5,515.89, which will be paid directly to N & S Tractor. No specific set-aside designations or restrictions on responding organizations were mentioned in the documentation. The procurement appears to be focused solely on addressing the specific maintenance needs of the CASE Backhoe, with the vendor selection based on manufacturer-specific expertise and capability to perform the required repairs.