SOLE SOURCE NOTICE - Manufacturer Repairs to CASE Backhoe

The City of Salem, Oregon has issued a Sole Source Public Notice for manufacturer repairs to a CASE backhoe, with N & S Tractor of Rickreall, Oregon identified as the sole prospective contractor. The procurement is being conducted under the City's Public Contracting Rules, Section IV, which permits alternative source selection methods when goods and services are available from only one source. The total contract value is $5,515.89 for manufacturer repair services, with the initial public notice posted on December 29, 2025, and an anticipated award date of January 5, 2026. The procurement process allows for potential protests, which must be filed with the City Manager's office at 555 Liberty St SE, Room 220, Salem, OR 97301 within seven days of the first public notice date. Protests must be accompanied by a certified or cashier's check for $500 and must include detailed legal and factual grounds, supporting documentation, a description of resulting harm, and the specific relief requested.

The sole source notice does not indicate any specific set-aside designations or restrictions on responding organizations. No information is provided about disadvantaged enterprise requirements or preferences. The procurement appears to be narrowly focused on specialized manufacturer repairs for a specific CASE backhoe, which limits competitive bidding. The contract is relatively small in scale at $5,515.89, suggesting a targeted, specific repair service rather than a broader infrastructure or technology integration project. The sole source determination implies that N & S Tractor is the only qualified vendor capable of performing the required manufacturer repairs, likely due to specialized technical expertise or direct manufacturer authorization for the specific equipment.