Sole Source Notice 2026 fire reporting, data software

The Oregon Department of Forestry (ODF) has issued a Sole Source Notice for a comprehensive fire reporting and data software application from Spinning your web, scheduled for procurement by January 23, 2026. The solicitation seeks a Software as a Service (SaaS) solution that integrates fire detection, Computer-Aided Dispatch (CAD), and statewide fire reporting capabilities into a unified platform. Technical requirements mandate mobile device access across all modules, integration with 10 years of historical fire data, and compatibility with external platforms including ArcGIS, Intterra, IRWIN, IROC, WildCAD, and InForm. The software must provide advanced CAD workflow features with dashboards and incident management capabilities, and include 24/7/365 help desk support with annual in-person training. The protest deadline for this sole source determination is January 23, 2026 at 12:00 PM, with vendors required to submit detailed proof of full compliance with all applicable federal, state, and local regulations to Shannon LeClaire at Shannon.LeClaire@odf.oregon.gov.

Market research conducted through OregonBuys determined that Spinning your web is the sole provider capable of meeting the complex integration requirements, which include real-time weather tracking, public tax lot data, resource tracking, and multi-source camera imagery with cost estimation capabilities. The sole source justification is predicated on operational interdependence with Forest Protective Associations, federal reporting requirements mandating a centralized data platform, and compatibility with existing smoke detection systems and infrastructure. No specific set-aside designations or restrictions for disadvantaged enterprises were mentioned in the documentation. The procurement appears to be targeting a comprehensive, technologically advanced solution for fire reporting and management that integrates multiple data sources and reporting mechanisms across Oregon's forestry and emergency response systems. While no specific award value or budget range was explicitly stated, the complexity of the required software integration suggests a significant technological investment.