Sole Source for HIT Surge Kit and Shelter City

The Oregon Department of Human Services (ODHS) is pursuing a sole source procurement for High Impact Technology (HIT) LLC's Surge Kit and Shelter City components, specifically referred to as an "Evacuation Assembly Point" (EAP) for a statewide Able Readiness exercise in January 2022. The procurement is focused on demonstrating mass care capabilities, including sheltering, feeding, and human services during a potential disaster scenario. The EAP kit includes comprehensive equipment such as tents, a command center, and necessary supportive infrastructure to facilitate emergency response capabilities. ODHS has determined that HIT is the only qualified vendor capable of creating, providing, and setting up these specialized EAP kits for three pilot project demonstrations. The solicitation was posted on November 19, 2021, with a response deadline of November 29, 2021, and is specifically situated within Marion County, Oregon. The procurement's primary objective is to test and validate the state's emergency response infrastructure through a comprehensive demonstration of mass care readiness.

The sole source procurement does not explicitly mention specific set-aside designations or restrictions on responding organizations. The total estimated contract value is $456,599.33, with provisions allowing ODHS to purchase additional goods or services from HIT, subject to certain constraints. Purchases exceeding $150,000 require review by the Department of Justice for legal sufficiency prior to award. The justification for sole source procurement is predicated on ODHS's determination that efficient utilization of the EAP kits necessitates acquiring compatible goods and services from a single source. No incumbent vendors or existing technology integration requirements are detailed in the documentation. The procurement appears focused on a specific, time-limited emergency preparedness exercise with a clear vendor selection already determined through the sole source process.