Solar Shade Removal and Replacement

The Colorado Department of Human Services issued a Documented Quote (DQ) solicitation for the removal and replacement of solar window shades at the Human Services Building located at 1575 Sherman Street, Denver, Colorado. The project scope encompasses the removal of existing vertical blinds and solar shades from the 6th and 7th floors, followed by installation of new Hunter Douglas Solar Shade 3% units in specified colors—Stone Path on the 6th Floor (46 shades) and Driftwood on the 7th Floor (36 shades)—with all shades featuring metal pull chains and dimensions ranging from approximately 2'11" to 7'2" in width and 4'8" to 4'9" in length. The successful vendor must provide comprehensive services including field measurements, material preparation, staging, installation labor, equipment, and complete debris removal from the site, with all work to be completed by June 30, 2017. Vendors were required to attend a mandatory pre-bid site walk-through on May 19, 2017, at 11:00 AM, submit written inquiries by May 22, 2017, at noon, and submit quote responses by May 26, 2017, at 2:00 PM (MT). The State intended to award to a single vendor with a contract term including an optional renewal for up to three years, with the successful vendor also required to extend pricing to Human Services divisions in Pueblo and Grand Junction. All pricing must be submitted on the State's provided price sheet in two formats—one for regular working hours and one for after-hours/weekend work—with pricing FOB Destination and payment terms of no less than 45 calendar days, and vendors must demonstrate a minimum of two references from similar previous projects.

Service Disabled Veteran Owned Small Businesses (SDVOSBs) registered with the U.S. Department of Veterans Affairs and located in Colorado may receive a 5% preference on pricing, representing the primary set-aside designation for this procurement. All vendors must provide proof of commercial general liability insurance with minimum coverage of $1,000,000, workers' compensation insurance, and automobile liability insurance, with the State of Colorado named as additionally insured. The total cost bid must be all-inclusive of labor, materials, preparation, and cleanup, with pricing remaining firm for the entire award term unless otherwise specified. No incumbent vendors or current contractors were identified in the available solicitation documents, and no specific budget range or award value was disclosed in the posted materials, leaving the procurement value dependent on vendor quote submissions and the State's evaluation of proposals received.