Solar batteries, purchase and delivery (one-time)

Palm Beach County, Florida issued Request for Quotation (RFQ) #040419-235/ZG for the one-time purchase and delivery of 27 units of solar batteries. The specified product was a Carmanah Model #CMH-GEL-100 or an equal alternative meeting defined technical requirements, consisting of 12V gel deep-cycle solar batteries with a nominal capacity of 100AH @ C100 (85AH @ C20), dimensions of 12.01 x 6.61 x 8.38 inches, weighing approximately 59.8 lbs, with UL and CE certifications, a minimum 5-year warranty, spill-proof and leak-proof construction, and screw lugs for positive and negative connections. Quotations were due on June 5, 2019 at 4:00 p.m. Eastern Time, with responses accepted via fax or email. All vendors were required to register or activate existing accounts in the County's Vendor Self Service (VSS) system prior to submission. Pricing was to be submitted as a single, fixed unit price per battery with no modifying or escalation clauses permitted, and prices were required to remain firm for ninety days from the opening date and for the initial and any subsequent contract term. The F.O.B. point was destination, with the vendor retaining title and responsibility for all transportation charges, liability, and risk in transit, and payment would be made only upon the County's acceptance and receipt of items meeting specifications.

Palm Beach County offered a 5% local preference to vendors with a permanent place of business in Palm Beach County or the Glades, with preference documentation and a Business Tax Receipt required at submission. Small, minority, and women-owned business participation was tracked through Schedule 1 and Schedule 2 forms, though Affirmative Procurement Initiatives were waived for this solicitation. The County reserved the right to purchase additional quantities within twelve months of award at the offered prices under the same terms and conditions. The contract was contingent upon annual appropriations by the Board of County Commissioners for subsequent fiscal years. No specific budget range or award value was provided in the solicitation documents. Notably, this procurement opportunity was cancelled on June 19, 2019, as indicated by the Notice of Cancellation, which formally withdrew the solar batteries procurement solicitation from the contracting process.