Sodium hypochlorite, purchase and delivery

Palm Beach County Purchasing Department issued Request for Quotation #750775 for the purchase and delivery of sodium hypochlorite under a 12-month term contract with options to renew for four additional 12-month periods. The procurement sought vendor responses for two delivery methods: Item 1 consisting of 170 drums of 55-gallon containers and Item 2 consisting of approximately 13,000 gallons in less-than-tanker-load quantities. The product must meet AWWA Standard B300a-99 specifications with a minimum 10% sodium hypochlorite composition delivered in thoroughly cleaned tank trucks equipped with two-inch Cam Lock Filler Nozzles. Deliveries will be made to the Beeline Re-Chlorination Facility in Jupiter, Florida and Seminole Improvement District in Loxahatchee, Florida, both located within wellfield zones requiring compliance with Department of Environmental Resources Management standards. Responding vendors were required to submit three professional references from similar work within the past three years, proof of qualifications, evidence of required insurance coverage (Commercial General Liability of $500,000, Business Auto Liability of $500,000, and Workers' Compensation), and Drug-Free Workplace Certification. The County specified that pricing be firm and fixed on a per-unit basis with a maximum of two decimal points, incorporating all costs including supervision, labor, equipment, materials, transportation, and related services. Award was to be made on an all-or-none basis to the lowest responsive and responsible bidder, with delivery required within ten calendar days of receiving a delivery order unless otherwise approved in writing. The submission deadline was February 1, 2018 at 4:00 p.m. Palm Beach County time, with faxed or emailed responses acceptable.

Palm Beach County's procurement incorporated local and small business preferences in the evaluation process. The County applied a 5% reduction to quotes from Palm Beach County-based businesses and reserved awards within 10% of the lowest bid for certified Small Business Enterprises. Drug-Free Workplace Certification could be considered as a tie-breaking factor in bid evaluation. No incumbent vendors or existing infrastructure integration requirements were identified in the solicitation documents. All deliveries were required to comply with USDOT warning label requirements and County safety and security protocols, and payment terms would follow the Florida Prompt Payment Act. Failure to bid all items resulted in non-responsive status, establishing an all-or-none evaluation criterion. No specific award value or budget range was disclosed in the available procurement documents.