Sodium hypochlorite, purchase and delivery of, term contract

Palm Beach County Board of County Commissioners issued Request for Quotation (RFQ) #750810/MB on February 10, 2020, seeking firm, fixed pricing for a 12-month term contract for the purchase and delivery of sodium hypochlorite to support county operations. The solicitation requires quotations for two delivery formats: 170 drums of 55-gallon containers and 13,000 gallons in less-than-tanker-load quantities on an estimated annual basis. The sodium hypochlorite product must meet AWWA Standard B300a-99 specifications, including a minimum 10 percent sodium hypochlorite by weight composition, light-yellow to green appearance, and complete water solubility. Delivery locations include the Beeline Re-Chlorination Facility in Jupiter and the Seminole Improvement District facility in Loxahatchee, with all shipments required within ten calendar days of purchase order receipt. Qualified vendors must be registered in the County's Vendor Self Service system, provide minimum three references for similar goods delivered within the past three years, maintain Commercial General Liability Insurance of at least $500,000 per occurrence, and comply with all federal, state, county, and local laws including criminal history record check requirements for unescorted facility access. Pricing must be quoted in single fixed unit prices to two decimal places with no escalation clauses permitted for the initial 12-month term and any renewal periods. The quotation submission deadline was February 25, 2020, at 4:00 p.m., submitted to the Palm Beach County Purchasing Department via fax or email.

The successful quoter would be awarded a 12-month initial contract with options to renew for four additional 12-month periods under mutual written agreement, with all original terms, conditions, and unit prices adhering to the initial offer. The RFQ includes a Small/Minority/Women-Owned Business Enterprise program with specific participation documentation requirements via Schedule 1 and Schedule 2 forms, and a 5 percent local preference for vendors with permanent business locations in Palm Beach County or the Glades. All vendors must certify commercial non-discrimination compliance, submit Safety Data Sheets for the product, and acknowledge that freight charges are F.O.B. destination with the vendor retaining title and responsibility for transit risk. Payment will be rendered only upon county acceptance and proper invoicing, with the county exempt from federal and state taxes. The RFQ does not specify an incumbent vendor or current contractor, nor does it list a specific budget range or award value for the procurement.