Sodium Chloride D11

The Commonwealth of Kentucky Transportation Cabinet (KYTC) Division of Purchases issued a Request for Bid (RFB) on June 20, 2019, to establish a master agreement for sodium chloride supply to KYTC District 11 in support of the Department of Highways Snow and Ice Control Program. The procurement seeks 9,000 tons of Type 1, Grade 1 sodium chloride meeting Kentucky Transportation Cabinet Standard Specifications for Road and Bridge Construction, Edition 2012, Section 825, with delivery to designated storage locations throughout District 11 counties including Bell, Clay, Harlan, Jackson, Knox, Laurel, Leslie, and Whitley counties in southeastern Kentucky. Vendors must quote firm F.O.B. Destination Freight Prepaid and Allowed pricing, bearing all shipping and freight charges to the receiving locations, with delivery guaranteed within a specified number of calendar days after receipt of delivery orders between November 1 and April 15, with bids proposing delivery times exceeding 30 days being rejected as non-responsive. The master agreement will be effective upon award through April 30, 2020, with an option for four additional one-year renewal periods at the Commonwealth's discretion. Award will be based on best value using a 90-point price criterion (with the lowest bidder receiving maximum score) and a 10-point delivery time criterion (with the best delivery time receiving maximum score), and a $1,000 per calendar day penalty applies for late deliveries. The deadline for written questions was June 25, 2019, and sealed bids were due July 3, 2019, at 10:00 a.m., with a tentative award date of July 12, 2019.

Reciprocal preference applies to Kentucky resident bidders and qualified bidders as defined in KRS 45A.494 and 200 KAR 5:410, representing the primary set-aside designation for this procurement opportunity. The KYTC District 11 must purchase a minimum of 80 percent of the total requested quantity (7,200 tons) at the stated unit price and may purchase up to 120 percent (10,800 tons) at the same unit price, with quantities exceeding the 120 percent threshold subject to a separate "Above 120%" price negotiated with the awarded vendor. Price increases are prohibited during the first 12 months of the master agreement and limited to one increase thereafter, subject to documented evidence of industry-wide price changes. No incumbent vendor information or existing contract details were provided in the solicitation documents. While the specific award value or budget range was not disclosed in the available documentation, the procurement value can be estimated based on the 9,000-ton base requirement and historical sodium chloride market pricing, though actual award amounts will depend on competitive bid responses and final pricing submissions.