SOD, pickup, delivery, furnish and install or replace, term

Palm Beach County, Florida's Purchasing Department issued Invitation for Bid #18-094/AW on August 21, 2018, for sod procurement and installation services with a submission deadline of September 13, 2018 at 4:00 p.m. The procurement encompasses five lots structured around service type and geographic coverage: Lot #1 (pickup in East County), Lot #2 (pickup in West County), Lot #3 (furnish and deliver countywide), Lot #4 (furnish and install countywide), and Lot #5 (remove and replace countywide). Acceptable sod species include Bahia Argentine, St. Augustine Floratam, and St. Augustine Palmetto, with specifications requiring nursery/field-grown, healthy rectangular sod pieces measuring 12 inches wide by 24 inches long and installed within 24 hours of harvest. Delivery and performance timeframes include two days for Lot #3, three days of work for Lot #4 beginning within five days of notification, and five days of work for Lot #5 beginning within five days of notification. Pricing must be submitted on a per-square-foot basis using the County's provided response forms with weighted factors applied by sod type for each lot, and the County will award contracts on a lowest responsive, responsible bidder basis per lot using total factored rate calculations. Required qualifications include three commercial property references, evidence of required insurance coverage (Commercial General Liability at $500,000, Business Auto Liability at $500,000, and Workers' Compensation), a Drug-Free Workplace Certification, and applicable state licenses and permits.

The procurement includes a 15 percent Small Business Enterprise (SBE) participation goal with documentation of SBE participation required via Schedules 1 and 2, plus ongoing tracking through Schedules 3 and 4 during contract performance. A local preference of five percent is available for bidders with a permanent place of business in Palm Beach County or the Glades, supported by valid Business Tax Receipts. The successful bidder will receive a term contract for 12 months with options to renew for four additional 12-month periods at the County's discretion, with the anticipated contract value of $970,000 over the initial 12-month term. The F.O.B. point is destination with the bidder retaining all transportation risk and responsibility. Payment is rendered only upon County acceptance and satisfaction with delivered goods and services, with no additional compensation provided for travel, fuel, labor, equipment, or materials beyond the unit prices bid.