Sod Materials and Installation

Flagler County is seeking qualified vendors to furnish and deliver certified sod materials through Invitation for Bid #26-ITB-006, focusing on sod for county projects. The procurement requires vendors to supply certified sod materials complying with Florida Department of Transportation (FDOT) Section 981 requirements and Florida Department of Agriculture and Consumer Services (FDACS) standards. Acceptable sod types include centipede, bahia, and bermuda, which must be harvested in commercial-size rectangles or rolls measuring at least 12" x 24" with a minimum thickness of 1.5 inches, including soil and root layer. Vendors must provide all required FDACS Division of Plant Industry certifications confirming the sod is free from noxious weeds and must ensure materials are fresh, properly matted, and installed within 48 hours of cutting. The solicitation was released on January 7, 2026, with questions due by January 19, 2026, at 5:00 p.m., and bid responses required by January 28, 2026, at 1:00 p.m. through the County's OpenGov Procurement portal.

The contract will be awarded with an initial three-year term and two optional one-year renewals, subject to mutual written agreement and Board approval. Local vendor preference will be applied, allowing Flagler County-based vendors to match the lowest bid if within 5% of the lowest price. Contractors must maintain comprehensive insurance coverage, including Workers' Compensation, Commercial General Liability ($2,000,000 general aggregate), Automobile Liability ($1,000,000 combined single limit), and Professional Liability ($1,000,000 per claim). The County reserves the right to reject all proposals, award to multiple vendors, or waive minor irregularities. Pricing must remain firm for at least 120 days from the solicitation opening date and include F.O.B. Destination delivery with all associated charges. Payment terms stipulate full remittance within 45 days of receiving an undisputed invoice, with potential interest accrual for late payments. While no specific budget range is explicitly stated, the comprehensive requirements suggest a significant municipal infrastructure investment in landscaping materials.