SOD, certified bermuda, term contract

Palm Beach County Board of County Commissioners' Purchasing Department issued Invitation for Bid #23-037/CR on January 12, 2023, for the procurement of certified Bermuda sod (Celebration and Tif-Tuf varieties) under a term contract with an anticipated value of $500,000 over the initial twelve-month period. The solicitation encompasses four distinct lots: Lot #1 requires sod pickup by County employees at the bidder's facility; Lot #2 covers furnish and delivery to designated County locations; Lot #3 requires furnish and installation services; and Lot #4 involves complete removal and replacement of existing sod with new material at various locations throughout Palm Beach County, including the Glades Area. Pricing must be submitted as firm, fixed unit prices per square foot for sod items and per cubic yard for fill materials, with all costs including labor, equipment, materials, supervision, transportation, and related services. Successful bidders must maintain Commercial General Liability Insurance with a minimum of $500,000 per occurrence, Business Auto Liability Insurance at $500,000 Combined Single Limit, and Workers' Compensation Insurance in accordance with Florida Statute Chapter 440. The initial contract term is twelve months with an option to renew for four additional twelve-month periods, subject to mutual written agreement and annual appropriation. Bid responses were due on February 2, 2023, at 4:00 p.m. EST, and Palm Beach County reserves the right to make multiple awards designating primary and secondary awardees per lot.

A Small Business Enterprise (SBE) price preference is applied whereby a certified SBE's bid within ten percent of the lowest non-SBE bid shall receive the award at its submitted price, and a five percent local preference applies to bidders with a permanent place of business in Palm Beach County or the Glades. All bidders must comply with the County's Equal Business Opportunity (EBO) Program requirements regarding Small, Minority, and Women-owned Business Enterprise (S/M/WBE) participation. Bidders must register with the County's Vendor Self Service (VSS) system prior to contract award finalization, and all subcontractors must likewise be registered. Palm Beach County will accept no minimum order requirement and reserves the right to increase or decrease the anticipated contract value based on actual requirements or to rebid services at any time after the anticipated value is reached. No incumbent vendors or current contractors were identified in the solicitation materials. The contract award value is anticipated at $500,000 over the initial twelve-month term, though this amount is subject to modification based on the County's actual operational needs and requirements.