SOD, certified bermuda, term contract

The Palm Beach County Board of County Commissioners Purchasing Department issued Invitation for Bid (IFB) #21-019/HS on February 2, 2021, for certified Bermuda sod services under a term contract, with a bid submission deadline of March 25, 2021, at 4:00 p.m. local time. This solicitation seeks bids for the purchase, delivery, removal, and installation of certified Bermuda sod at various locations throughout Palm Beach County across seven distinct lots that allow bidders to propose on individual line items or the total factored rate basis. The sod varieties required include Certified Celebration, Certified Latitude #36, Certified TIF-Tuf, and Certified TIF-Eagle, with pricing structures based on square footage for rolls and pallets, and cubic yards for fill materials. Deliverables encompass lot options ranging from pickup by the County to furnish and deliver, furnish and install, and remove and replace configurations, with specialized TIF-Eagle pallet options available for Lots #5, #6, and #7. Successful bidders must provide evidence of three commercial references for similar services performed within the past three years, maintain appropriate state licenses and certifications, comply with insurance requirements including Commercial General Liability coverage of $500,000 per occurrence for installation work, register with E-Verify, pass Criminal History Records Check compliance, and register as vendors in the County's Vendor Self Service system. Award criteria include responsive and responsible bidding evaluated on a lot-by-lot or total factored rate basis, with all sod required to be certified by the State Certification Agency, harvested and installed within twenty-four hours, and meeting specified quality standards regarding health, root maturity, freedom from weeds and debris, and appropriate soil composition.

This procurement includes Small/Minority/Women-Owned Business Enterprise (S/M/WBE) goals and a five percent local preference provision for Palm Beach County and Glades County businesses, which may affect bid evaluation and award decisions. The successful bidder shall be awarded a twelve-month initial contract with options to renew for four additional twelve-month periods, subject to mutual written agreement and Board appropriation of funds, with pricing required to remain firm for ninety days from bid submission and throughout the initial and any subsequent renewal terms. The anticipated contract value is $441,000 over the initial twelve-month period, providing a substantial opportunity for qualified vendors in the region. No incumbent vendors or current contractors are identified in the solicitation materials, indicating this represents either a new procurement initiative or a re-compete of existing services. All bidders must comply with drug-free workplace certification requirements and maintain compliance throughout the contract term, and bidders submitting tied bids must provide additional documentation to support award determinations.