Social circle high school athletic complex landscape maintenance and turf management

Social Circle City Board of Education is requesting proposals for landscape maintenance and turf management services at Social Circle High School Athletic Complex, 154 Alcova Dr., Social Circle, Georgia, with sealed proposals due June 11, 2026 at 12:00 p.m. EST. Proposers must maintain a physical operational office within seventy-five miles of Social Circle.

The scope spans twice-weekly athletic grounds maintenance — grass mowing, string trimming, edging, fertilizer application, debris cleanup, and trash removal — across three field areas (baseball, softball, and practice fields). Specialized annual services include eighteen herbicide applications, two spring fungicide applications, core aeration, sand topdressing, thatch removal, laser grading, ryegrass overseeding, and irrigation system maintenance covering thirty-one zones. The District may award all services as a single contract or by service category at its discretion.

Proposers must demonstrate experience with institutional or commercial grounds maintenance, turf treatment and chemical applications, valid Georgia pesticide applicator certification, and appropriate licenses for herbicide applications. Pricing shall be submitted as an annual lump sum broken into regular monthly payments. Required proposal elements include three references for similar work, proof of general liability and workers' compensation insurance, service schedules, equipment lists, turf treatment programs, and legal documents (Non-Collusion and E-Verify affidavits and W-9 forms).

The contract term is one year beginning July 1, 2026, with an option for renewal upon mutual agreement. Evaluation criteria are fully complete proposals (15%), project approach and technical capabilities (20%), experience and qualifications based on references (25%), and price (40%). The District reserves the right to reject any or all proposals and will award to the proposer offering the best value, not solely the lowest price. Sealed proposals must be submitted in writing to Shane Williams, 147 Alcova Dr., Social Circle, GA 30025, or via email to shane.williams@socialcircleschools.org.