Snowpile removal city parking garages and lots 2025-2026 initial season

The City of Rochester, located in Monroe County, New York, is seeking a qualified contractor for snow pile removal services at city parking garages and lots during the 2025-2026 winter season. The procurement is a per-hour rate contract for removing accumulated snow piles from three specific parking garages (High Falls, Sister Cities, and Mortimer Street) and one parking lot (Wadsworth Lot). Contractors must provide equipment and qualified operators capable of working within the spatial and height constraints of the facilities, with all proposed equipment subject to a City-administered inspection. The bid is scheduled to close on July 31, 2024, at 11:00 A.M., with a mandatory pre-bid meeting on July 28, 2024, at 11:00 A.M. via Zoom. Key qualifications include the ability to efficiently remove snow piles and transport them to a City-approved dumping location, with the understanding that service needs are unpredictable and dependent on winter storm frequencies. A $500 bid security is required, which will convert to performance security upon contract award. The contract term will run from the award date through June 30, 2026, with potential extensions for up to three additional one-year periods.

The City offers a 5% price advantage to New York State certified Minority and Women-owned Business Enterprises (MWBEs), providing an opportunity for disadvantaged business enterprises to compete. Contractors must provide comprehensive insurance coverage, including workers' compensation, general liability, and automobile liability, with the City named as an additional insured. The hourly rate may be subject to annual adjustments based on the Consumer Price Index (CPI-Urban) and other relevant pricing factors. While no specific budget range is explicitly stated, the contract will be awarded on a per-hour basis, encompassing all equipment, labor, transportation, traffic control, and associated costs. The City emphasizes that there is no guaranteed minimum number of service calls, making this an as-needed contract dependent on snow accumulation. Potential bidders should be prepared to provide job cost estimates for each garage or lot based on their proposed hourly rate, with the understanding that service requirements can vary significantly from season to season.